submission completed_at

app/controllers/api/submissions_controller.rb

@@ -92,10 +92,16 @@ module Api
       Submissions.send_signature_requests(submissions)
 
       submissions.each do |submission|
+        if submission.submitters.all?(&:completed_at?) && Submissions.maybe_update_completed_at(submission)
+          last_submitter = submission.submitters.max_by(&:completed_at)
+        end
+
         submission.submitters.each do |submitter|
           next unless submitter.completed_at?
 
-          ProcessSubmitterCompletionJob.perform_async('submitter_id' => submitter.id, 'send_invitation_email' => false)
+          ProcessSubmitterCompletionJob.perform_async('submitter_id' => submitter.id,
+                                                      'is_last' => submitter == last_submitter,
+                                                      'send_invitation_email' => false)
         end
       end
 

app/controllers/api/submitters_controller.rb

@@ -73,7 +73,9 @@ module Api
       end
 
       if @submitter.completed_at?
-        ProcessSubmitterCompletionJob.perform_async('submitter_id' => @submitter.id)
+        is_last = Submissions.maybe_update_completed_at(@submitter.submission)
+
+        ProcessSubmitterCompletionJob.perform_async('submitter_id' => @submitter.id, 'is_last' => is_last)
       elsif normalized_params[:send_email] || normalized_params[:send_sms]
         Submitters.send_signature_requests([@submitter])
       end

app/jobs/process_submitter_completion_job.rb

@@ -5,30 +5,37 @@ class ProcessSubmitterCompletionJob
 
   def perform(params = {})
     submitter = Submitter.find(params['submitter_id'])
+    submission = submitter.submission
 
     create_completed_submitter!(submitter)
 
-    is_all_completed = !submitter.submission.submitters.exists?(completed_at: nil)
+    is_last =
+      if params.key?('is_last')
+        params['is_last']
+      else
+        !submission.submitters.exists?(completed_at: nil) &&
+          submitter.completed_at == submission.submitters.maximum(:completed_at)
+      end
 
     Submissions::EnsureResultGenerated.call(submitter)
 
-    if is_all_completed && submitter.completed_at == submitter.submission.submitters.maximum(:completed_at)
+    if is_last
-      if submitter.submission.account.account_configs.exists?(key: AccountConfig::COMBINE_PDF_RESULT_KEY, value: true)
+      if submission.account.account_configs.exists?(key: AccountConfig::COMBINE_PDF_RESULT_KEY, value: true)
         Submissions::EnsureCombinedGenerated.call(submitter)
       end
 
-      Submissions::EnsureAuditGenerated.call(submitter.submission)
+      Submissions::EnsureAuditGenerated.call(submission)
 
       enqueue_completed_emails(submitter)
     end
 
     create_completed_documents!(submitter)
 
-    if !is_all_completed && submitter.submission.submitters_order_preserved? && params['send_invitation_email'] != false
+    if !submission.completed_at && submission.submitters_order_preserved? && params['send_invitation_email'] != false
       enqueue_next_submitter_request_notification(submitter)
     end
 
-    enqueue_completed_webhooks(submitter, is_all_completed:)
+    enqueue_completed_webhooks(submitter, is_last:)
   end
 
   def create_completed_submitter!(submitter)
@@ -77,7 +84,7 @@ class ProcessSubmitterCompletionJob
     end
   end
 
-  def enqueue_completed_webhooks(submitter, is_all_completed: false)
+  def enqueue_completed_webhooks(submitter, is_last: false)
     event_uuids = {}
 
     WebhookUrls.for_account_id(submitter.account_id, %w[form.completed submission.completed]).each do |webhook|
@@ -89,7 +96,7 @@ class ProcessSubmitterCompletionJob
                                                          'webhook_url_id' => webhook.id)
       end
 
-      next unless webhook.events.include?('submission.completed') && is_all_completed
+      next unless webhook.events.include?('submission.completed') && is_last
 
       event_uuids['submission.completed'] ||= SecureRandom.uuid
 

app/models/submission.rb

@@ -6,6 +6,7 @@
 #
 #  id                  :bigint           not null, primary key
 #  archived_at         :datetime
+#  completed_at        :datetime
 #  expire_at           :datetime
 #  name                :text
 #  preferences         :text             not null

db/migrate/20260701123007_add_submission_completed_at.rb

@@ -0,0 +1,7 @@
+# frozen_string_literal: true
+
+class AddSubmissionCompletedAt < ActiveRecord::Migration[8.1]
+  def change
+    add_column :submissions, :completed_at, :datetime
+  end
+end

db/schema.rb

@@ -10,7 +10,7 @@
 #
 # It's strongly recommended that you check this file into your version control system.
 
-ActiveRecord::Schema[8.1].define(version: 2026_06_28_120000) do
+ActiveRecord::Schema[8.1].define(version: 2026_07_01_123007) do
   # These are extensions that must be enabled in order to support this database
   enable_extension "btree_gin"
   enable_extension "pg_catalog.plpgsql"
@@ -358,6 +358,7 @@ ActiveRecord::Schema[8.1].define(version: 2026_06_28_120000) do
   create_table "submissions", force: :cascade do |t|
     t.bigint "account_id", null: false
     t.datetime "archived_at"
+    t.datetime "completed_at"
     t.datetime "created_at", null: false
     t.bigint "created_by_user_id"
     t.datetime "expire_at"

lib/mcp/tools/send_documents.rb

@@ -116,15 +116,6 @@ module Mcp
 
         Submissions.send_signature_requests(submissions)
 
-        submissions.each do |submission|
-          submission.submitters.each do |submitter|
-            next unless submitter.completed_at?
-
-            ProcessSubmitterCompletionJob.perform_async('submitter_id' => submitter.id,
-                                                        'send_invitation_email' => false)
-          end
-        end
-
         SearchEntries.enqueue_reindex(submissions)
 
         submission = submissions.first

lib/submissions.rb

@@ -5,6 +5,22 @@ module Submissions
 
   module_function
 
+  def maybe_update_completed_at(submission)
+    incomplete_submitter = Submitter.where(submission_id: submission.id, completed_at: nil).select(1)
+
+    max_completed_at =
+      Arel::Nodes::Grouping.new(
+        Submitter.arel_table.project(Submitter.arel_table[:completed_at].maximum)
+                 .where(Submitter.arel_table[:submission_id].eq(Submission.arel_table[:id]))
+                 .ast
+      )
+
+    Submission.where(id: submission.id, completed_at: nil)
+              .where.not(incomplete_submitter.arel.exists)
+              .update_all(completed_at: max_completed_at)
+              .positive?
+  end
+
   def search(current_user, submissions, keyword, search_values: false, search_template: false)
     if Docuseal.fulltext_search?
       fulltext_search(current_user, submissions, keyword, search_template:)

lib/submitters/submit_values.rb

@@ -32,7 +32,11 @@ module Submitters
 
       submitter.submission.save!
 
-      ProcessSubmitterCompletionJob.perform_async('submitter_id' => submitter.id) if submitter.completed_at?
+      if submitter.completed_at?
+        is_last = Submissions.maybe_update_completed_at(submitter.submission)
+
+        ProcessSubmitterCompletionJob.perform_async('submitter_id' => submitter.id, 'is_last' => is_last)
+      end
 
       submitter
     end