automatically send emails when all parties completed the form

app/controllers/submissions_download_controller.rb

@@ -8,8 +8,12 @@ class SubmissionsDownloadController < ApplicationController
 
     Submissions::EnsureResultGenerated.call(submitter)
 
+    last_submitter = submitter.submission.submitters.order(:completed_at).last
+
+    Submissions::EnsureResultGenerated.call(last_submitter)
+
     urls =
-      Submitters.select_attachments_for_download(submitter).map do |attachment|
+      Submitters.select_attachments_for_download(last_submitter).map do |attachment|
         helpers.rails_blob_url(attachment)
       end
 

app/jobs/generate_submitter_result_attachments_job.rb

@@ -1,7 +0,0 @@
-# frozen_string_literal: true
-
-class GenerateSubmitterResultAttachmentsJob < ApplicationJob
-  def perform(submitter)
-    Submissions::EnsureResultGenerated.call(submitter)
-  end
-end

app/jobs/process_submitter_completion_job.rb

@@ -0,0 +1,32 @@
+# frozen_string_literal: true
+
+class ProcessSubmitterCompletionJob < ApplicationJob
+  def perform(submitter)
+    is_all_completed = !submitter.submission.submitters.exists?(completed_at: nil)
+
+    Submissions::EnsureResultGenerated.call(submitter)
+
+    if submitter.account.encrypted_configs.exists?(key: EncryptedConfig::WEBHOOK_URL_KEY)
+      SendWebhookRequestJob.perform_later(submitter)
+    end
+
+    return unless is_all_completed
+    return if submitter.completed_at != submitter.submission.submitters.maximum(:completed_at)
+
+    enqueue_emails(submitter)
+  end
+
+  def enqueue_emails(submitter)
+    user = submitter.submission.created_by_user || submitter.template.author
+
+    if submitter.template.account.users.exists?(id: user.id)
+      bcc = submitter.submission.template.account.account_configs.find_by(key: 'bcc_emails')&.value
+
+      SubmitterMailer.completed_email(submitter, user, bcc:).deliver_later!
+    end
+
+    to = submitter.submission.submitters.order(:completed_at).select(&:email?).map(&:friendly_name).join(', ')
+
+    SubmitterMailer.documents_copy_email(submitter, to:).deliver_later!
+  end
+end

app/mailers/submitter_mailer.rb

@@ -17,19 +17,28 @@ class SubmitterMailer < ApplicationMailer
         'You have been invited to submit a form'
       end
 
-    mail(to: @submitter.email,
+    mail(to: @submitter.friendly_name,
          from: from_address_for_submitter(submitter),
          subject:,
-         reply_to: submitter.submission.created_by_user&.friendly_name)
+         reply_to: (submitter.submission.created_by_user || submitter.template.author)&.friendly_name)
   end
 
-  def completed_email(submitter, user)
+  def completed_email(submitter, user, bcc: nil)
     @current_account = submitter.submission.template.account
     @submitter = submitter
+    @submission = submitter.submission
     @user = user
 
+    Submissions::EnsureResultGenerated.call(submitter)
+
     @email_config = @current_account.account_configs.find_by(key: AccountConfig::SUBMITTER_COMPLETED_EMAIL_KEY)
 
+    documents = Submitters.select_attachments_for_download(submitter)
+
+    documents.each do |attachment|
+      attachments[attachment.filename.to_s] = attachment.download
+    end
+
     subject =
       if @email_config
         ReplaceEmailVariables.call(@email_config.value['subject'], submitter:)
@@ -38,12 +47,12 @@ class SubmitterMailer < ApplicationMailer
       end
 
     mail(from: from_address_for_submitter(submitter),
-         to: user.email,
+         to: user.friendly_name,
-         bcc: @current_account.account_configs.find_by(key: 'bcc_emails')&.value,
+         bcc:,
          subject:)
   end
 
-  def documents_copy_email(submitter)
+  def documents_copy_email(submitter, to: nil)
     @current_account = submitter.submission.template.account
     @submitter = submitter
 
@@ -65,7 +74,7 @@ class SubmitterMailer < ApplicationMailer
       end
 
     mail(from: from_address_for_submitter(submitter),
-         to: submitter.email,
+         to: to || @submitter.friendly_name,
          subject:)
   end
 

app/models/account_config.rb

@@ -38,10 +38,8 @@ class AccountConfig < ApplicationRecord
     SUBMITTER_COMPLETED_EMAIL_KEY => {
       'subject' => '{{submitter.name}} has completed the "{{template.name}}" form',
       'body' => "Hi,\n\n" \
-                "{{submitter.name}} has completed the \"{{template.name}}\" form:\n\n" \
+                "\"{{template.name}}\" form has been completed by {{submission.submitters}}\n\n" \
-                "{{submission.link}}\n\n" \
+                '{{submission.link}}'
-                "Thanks,\n" \
-                '{{account.name}}'
     },
     SUBMITTER_DOCUMENTS_COPY_EMAIL_KEY => {
       'subject' => 'Your copy of documents',

app/models/submitter.rb

@@ -57,6 +57,14 @@ class Submitter < ApplicationRecord
     end
   end
 
+  def friendly_name
+    if name.present?
+      "#{name} <#{email}>"
+    else
+      email
+    end
+  end
+
   def status_event_at
     completed_at || opened_at || sent_at || created_at
   end

app/views/submitter_mailer/completed_email.html.erb

@@ -2,6 +2,6 @@
   <%= auto_link(simple_format(h(ReplaceEmailVariables.call(@email_config.value['body'], submitter: @submitter)))) %>
 <% else %>
   <p>Hi there,</p>
-  <p><%= @submitter.email %> has completed the "<%= @submitter.submission.template.name %>" form.</p>
+  <p>"<%= @submitter.submission.template.name %>" form has been completed by <%= @submitter.submission.submitters.order(:completed_at).map { |e| e.name || e.email || e.phone }.join(', ') %>.</p>
   <p><%= link_to 'View Submission', submission_url(@submitter.submission) %></p>
 <% end %>

lib/replace_email_variables.rb

@@ -7,28 +7,24 @@ module ReplaceEmailVariables
   SUBMITTER_EMAIL = '{{submitter.email}}'
   SUBMITTER_NAME = '{{submitter.name}}'
   SUBMISSION_LINK = '{{submission.link}}'
+  SUBMISSION_SUBMITTERS = '{{submission.submitters}}'
   DOCUMENTS_LINKS = '{{documents.links}}'
 
   module_function
 
   def call(text, submitter:)
-    submitter_link =
+    submitter_link = build_submitter_link(submitter)
-      Rails.application.routes.url_helpers.submit_form_url(
+
-        slug: submitter.slug, **Docuseal.default_url_options
+    submission_link = build_submission_link(submitter.submission) if submitter.submission
-      )
-
-    if submitter.submission
-      submission_link =
-        Rails.application.routes.url_helpers.submission_url(
-          submitter.submission, **Docuseal.default_url_options
-        )
-    end
 
     text = text.gsub(TEMAPLTE_NAME, submitter.template.name) if submitter.template
     text = text.gsub(SUBMITTER_EMAIL, submitter.email) if submitter.email
     text = text.gsub(SUBMITTER_NAME, submitter.name || submitter.email || submitter.phone)
     text = text.gsub(SUBMITTER_LINK, submitter_link)
     text = text.gsub(SUBMISSION_LINK, submission_link) if submission_link
+    if text.include?(SUBMISSION_SUBMITTERS)
+      text = text.gsub(SUBMISSION_SUBMITTERS, build_submission_submitters(submission))
+    end
     text = text.gsub(DOCUMENTS_LINKS, build_documents_links_text(submitter))
 
     text = text.gsub(ACCOUNT_NAME, submitter.template.account.name) if submitter.template
@@ -46,4 +42,18 @@ module ReplaceEmailVariables
       "#{link}\n"
     end.join
   end
+
+  def build_submitter_link(submitter)
+    Rails.application.routes.url_helpers.submit_form_url(
+      slug: submitter.slug, **Docuseal.default_url_options
+    )
+  end
+
+  def build_submission_link(submission)
+    Rails.application.routes.url_helpers.submission_url(submission, **Docuseal.default_url_options)
+  end
+
+  def build_submission_submitters(submission)
+    submission.submitters.order(:completed_at).map { |e| e.name || e.email || e.phone }.join(', ')
+  end
 end

lib/submitters/submit_values.rb

@@ -13,19 +13,9 @@ module Submitters
 
       submitter.submission.save!
 
-      return unless submitter.completed_at?
+      return submitter unless submitter.completed_at?
 
-      GenerateSubmitterResultAttachmentsJob.perform_later(submitter)
+      ProcessSubmitterCompletionJob.perform_later(submitter)
-
-      if submitter.account.encrypted_configs.exists?(key: EncryptedConfig::WEBHOOK_URL_KEY)
-        SendWebhookRequestJob.perform_later(submitter)
-      end
-
-      user = submitter.submission.created_by_user || submitter.template.author
-
-      if submitter.template.account.users.exists?(id: user.id)
-        SubmitterMailer.completed_email(submitter, user).deliver_later!
-      end
 
       submitter
     end