link to submission preview page in completed emails

app/controllers/submissions_preview_controller.rb

@@ -0,0 +1,29 @@
+# frozen_string_literal: true
+
+class SubmissionsPreviewController < ApplicationController
+  skip_before_action :authenticate_user!
+  skip_authorization_check
+
+  PRELOAD_ALL_PAGES_AMOUNT = 200
+
+  def show
+    @submission = Submission.find_by!(slug: params[:slug])
+
+    ActiveRecord::Associations::Preloader.new(
+      records: [@submission],
+      associations: [:template, { template_schema_documents: :blob }]
+    ).call
+
+    total_pages =
+      @submission.template_schema_documents.sum { |e| e.metadata.dig('pdf', 'number_of_pages').to_i }
+
+    if total_pages < PRELOAD_ALL_PAGES_AMOUNT
+      ActiveRecord::Associations::Preloader.new(
+        records: @submission.template_schema_documents,
+        associations: [:blob, { preview_images_attachments: :blob }]
+      ).call
+    end
+
+    render 'submissions/show', layout: 'plain'
+  end
+end

app/models/account_config.rb

@@ -49,7 +49,7 @@ class AccountConfig < ApplicationRecord
       'body' => "Hi there,\n\n" \
                 "Please check the copy of your \"{{template.name}}\" submission in the email attachments.\n" \
                 "Alternatively, you can download your copy using:\n\n" \
-                "{{documents.links}}\n\n" \
+                "{{documents.link}}\n\n" \
                 "Thanks,\n" \
                 '{{account.name}}'
     }

app/models/submission.rb

@@ -6,6 +6,7 @@
 #
 #  id                  :bigint           not null, primary key
 #  deleted_at          :datetime
+#  slug                :string           not null
 #  source              :text             not null
 #  submitters_order    :string           not null
 #  template_fields     :text
@@ -19,6 +20,7 @@
 # Indexes
 #
 #  index_submissions_on_created_by_user_id  (created_by_user_id)
+#  index_submissions_on_slug                (slug) UNIQUE
 #  index_submissions_on_template_id         (template_id)
 #
 # Foreign Keys
@@ -41,6 +43,8 @@ class Submission < ApplicationRecord
   attribute :source, :string, default: 'link'
   attribute :submitters_order, :string, default: 'random'
 
+  attribute :slug, :string, default: -> { SecureRandom.base58(14) }
+
   has_one_attached :audit_trail
 
   has_many :template_schema_documents,

app/views/submissions/show.html.erb

@@ -61,7 +61,7 @@
                 <% fields_index.dig(document.uuid, index)&.each do |(area, field)| %>
                   <% value = values[field['uuid']] %>
                   <% next if value.blank? %>
-                  <%= render 'submissions/value', area:, field:, attachments_index:, value:, locale: current_account.locale %>
+                  <%= render 'submissions/value', area:, field:, attachments_index:, value:, locale: @submission.template.account.locale %>
                 <% end %>
               </div>
             </div>
@@ -109,18 +109,18 @@
             <div class="flex items-center space-x-1 mt-1">
               <%= svg_icon('writing', class: 'w-5 h-5') %>
               <span>
-                <%= submitter&.completed_at? ? l(submitter.completed_at.in_time_zone(current_account.timezone), format: :long, locale: current_account.locale) : 'Not completed yet' %>
+                <%= submitter&.completed_at? ? l(submitter.completed_at.in_time_zone(@submission.template.account.timezone), format: :long, locale: @submission.template.account.locale) : 'Not completed yet' %>
               </span>
             </div>
-            <% if submitter && submitter.email && !submitter.completed_at && can?(:update, submitter) %>
+            <% if signed_in? && submitter && submitter.email && !submitter.completed_at && can?(:update, submitter) %>
               <div class="mt-2 mb-1">
                 <%= button_to button_title(title: submitter.sent_at? ? 'Re-send Email' : 'Send Email', disabled_with: 'Sending'), submitter_send_email_index_path(submitter_slug: submitter.slug), class: 'btn btn-sm btn-primary w-full' %>
               </div>
             <% end %>
-            <% if submitter && submitter.phone && !submitter.completed_at && can?(:update, submitter) %>
+            <% if signed_in? && submitter && submitter.phone && !submitter.completed_at && can?(:update, submitter) %>
               <%= render 'send_sms_button', submitter: %>
             <% end %>
-            <% if submitter && !submitter.completed_at? && can?(:create, submitter) %>
+            <% if signed_in? && submitter && !submitter.completed_at? && can?(:create, submitter) %>
               <div class="mt-2 mb-1">
                 <a class="btn btn-sm btn-primary w-full" target="_blank" href="<%= submit_form_path(slug: submitter.slug) %>">
                   Submit Form
@@ -160,7 +160,7 @@
                 <% elsif field['type'] == 'checkbox' %>
                   <%= svg_icon('check', class: 'w-6 h-6') %>
                 <% elsif field['type'] == 'date' %>
-                  <%= l(Date.parse(value), locale: current_account.locale, format: :long) %>
+                  <%= l(Date.parse(value), locale: @submission.template.account.locale, format: :long) %>
                 <% else %>
                   <%= Array.wrap(value).join(', ') %>
                 <% end %>

app/views/submitter_mailer/documents_copy_email.html.erb

@@ -3,14 +3,10 @@
 <% else %>
   <p>Hi there,</p>
   <p>Please check the copy of your "<%= @submitter.submission.template.name %>" submission in the email attachments.</p>
-  <p>Alternatively, you can download your copy using:</p>
+  <p>Alternatively, you can review and download your copy using:</p>
-  <% @documents.each do |document| %>
+  <p>
-    <ul>
+    <%= link_to @submitter.template.name, submissions_preview_url(@submitter.submission.slug) %>
-      <li>
+  </p>
-        <%= link_to document.filename.to_s, rails_blob_url(document) %>
-      </li>
-    </ul>
-  <% end %>
   <p>
     Thanks,<br><%= @current_account.name %>
   </p>

config/routes.rb

@@ -80,6 +80,8 @@ Rails.application.routes.draw do
     get :completed
   end
 
+  resources :submissions_preview, only: %i[show], path: 'e', param: 'slug'
+
   resources :send_submission_email, only: %i[create] do
     get :success, on: :collection
   end

db/migrate/20231119222105_add_slug_to_submissions.rb

@@ -0,0 +1,23 @@
+# frozen_string_literal: true
+
+class AddSlugToSubmissions < ActiveRecord::Migration[7.0]
+  class MigrationSubmission < ApplicationRecord
+    self.table_name = 'submissions'
+  end
+
+  def up
+    add_column :submissions, :slug, :string
+
+    MigrationSubmission.where(slug: nil).find_each do |submission|
+      submission.update_columns(slug: SecureRandom.base58(14))
+    end
+
+    change_column_null :submissions, :slug, false
+
+    add_index :submissions, :slug, unique: true
+  end
+
+  def down
+    remove_column :submissions, :slug
+  end
+end

db/schema.rb

@@ -10,7 +10,7 @@
 #
 # It's strongly recommended that you check this file into your version control system.
 
-ActiveRecord::Schema[7.0].define(version: 2023_11_12_224432) do
+ActiveRecord::Schema[7.0].define(version: 2023_11_19_222105) do
   # These are extensions that must be enabled in order to support this database
   enable_extension "plpgsql"
 
@@ -124,7 +124,9 @@ ActiveRecord::Schema[7.0].define(version: 2023_11_12_224432) do
     t.text "template_submitters"
     t.text "source", null: false
     t.string "submitters_order", null: false
+    t.string "slug", null: false
     t.index ["created_by_user_id"], name: "index_submissions_on_created_by_user_id"
+    t.index ["slug"], name: "index_submissions_on_slug", unique: true
     t.index ["template_id"], name: "index_submissions_on_template_id"
   end
 

lib/replace_email_variables.rb

@@ -9,6 +9,7 @@ module ReplaceEmailVariables
   SUBMISSION_LINK = '{{submission.link}}'
   SUBMISSION_SUBMITTERS = '{{submission.submitters}}'
   DOCUMENTS_LINKS = '{{documents.links}}'
+  DOCUMENTS_LINK = '{{documents.link}}'
 
   module_function
 
@@ -26,6 +27,7 @@ module ReplaceEmailVariables
       text = text.gsub(SUBMISSION_SUBMITTERS, build_submission_submitters(submitter.submission))
     end
     text = text.gsub(DOCUMENTS_LINKS, build_documents_links_text(submitter))
+    text = text.gsub(DOCUMENTS_LINK, build_documents_links_text(submitter))
 
     text = text.gsub(ACCOUNT_NAME, submitter.template.account.name) if submitter.template
 
@@ -33,14 +35,9 @@ module ReplaceEmailVariables
   end
 
   def build_documents_links_text(submitter)
-    Submitters.select_attachments_for_download(submitter).map do |document|
+    Rails.application.routes.url_helpers.submissions_preview_url(
-      link =
+      submitter.submission.slug, **Docuseal.default_url_options
-        Rails.application.routes.url_helpers.rails_blob_url(
-          document, **Docuseal.default_url_options
     )
-
-      "#{link}\n"
-    end.join
   end
 
   def build_submitter_link(submitter, tracking_event_type)

lib/submissions/generate_audit_trail.rb

@@ -107,7 +107,7 @@ module Submissions
               "\n",
               { text: 'Generated at: ', font: [FONT_BOLD_NAME, { variant: :bold }] },
               "#{I18n.l(document.created_at.in_time_zone(account.timezone), format: :long, locale: account.locale)} " \
-              "#{timezone_abbr(account.timezone, document.created_at)}"
+              "#{TimeUtils.timezone_abbr(account.timezone, document.created_at)}"
             ], line_spacing: 1.8
           )
         ]
@@ -232,7 +232,7 @@ module Submissions
         submitter = submission.submitters.find { |e| e.id == event.submitter_id }
         [
           "#{I18n.l(event.event_timestamp.in_time_zone(account.timezone), format: :long, locale: account.locale)} " \
-          "#{timezone_abbr(account.timezone, event.event_timestamp)}",
+          "#{TimeUtils.timezone_abbr(account.timezone, event.event_timestamp)}",
           composer.document.layout.formatted_text_box(
             [
               { text: SubmissionEvents::EVENT_NAMES[event.event_type.to_sym],
@@ -268,14 +268,6 @@ module Submissions
       )
     end
 
-    def timezone_abbr(timezone, time = Time.current)
-      tz_info = TZInfo::Timezone.get(
-        ActiveSupport::TimeZone::MAPPING[timezone] || timezone || 'UTC'
-      )
-
-      tz_info.abbreviation(time)
-    end
-
     def add_logo(column)
       column.image(PdfIcons.logo_io, width: 40, height: 40, position: :float)
 

lib/time_utils.rb

@@ -0,0 +1,13 @@
+# frozen_string_literal: true
+
+module TimeUtils
+  module_function
+
+  def timezone_abbr(timezone, time = Time.current)
+    tz_info = TZInfo::Timezone.get(
+      ActiveSupport::TimeZone::MAPPING[timezone] || timezone || 'UTC'
+    )
+
+    tz_info.abbreviation(time)
+  end
+end

spec/system/submission_preview_spec.rb

@@ -0,0 +1,22 @@
+# frozen_string_literal: true
+
+require 'rails_helper'
+
+RSpec.describe 'Submission Preview' do
+  let(:account) { create(:account) }
+  let(:user) { create(:user, account:) }
+  let(:template) { create(:template, account:, author: user) }
+
+  context 'when not submitted' do
+    let(:submission) { create(:submission, template:, created_by_user: user) }
+    let(:submitters) { template.submitters.map { |s| create(:submitter, submission:, uuid: s['uuid']) } }
+
+    before do
+      visit submissions_preview_path(slug: submission.slug)
+    end
+
+    it 'completes the form' do
+      expect(page).to have_content('Not completed')
+    end
+  end
+end